Bylaws Of The Constitution Of The Pennsylvania Association Of Computer And Information Science Educators
(Approved as modified at the PACISE Business Meeting at Lock Haven on Friday, April 10, 1987)
SECTION 1: MEMBERSHIP
1.100
Any department that is in an institution of higher education in the Commonwealth of Pennsylvania desiring to join the Association may make application to the Executive Board. The Executive Board shall investigate the application and shall make a recommendation to the general membership, where a three-fourths (3/4) favorable vote of members present and voting shall admit it to the Association as a departmental member.
1.200
Any individual who is a full-time or part-time faculty member of any Commonwealth of Pennsylvania institution and is not a full-time faculty member within a department which has departmental membership in the Association and desires to join the Association may make application to the Executive Board. The Executive Board shall investigate the application and shall make a recommedation to the general membership where a three-fourths (3/4) favorable vote of members present and voting shall provide membership to the individual.
SECTION 2: MEETINGS
2.100 ANNUAL MEETING
The Annual Meeting of the Association shall be held with the time and place to be decided by the membership or the Executive Board.
2.101
Nature of the Annual Meeting, starting time, place and proposed agenda thereof, shall be given to each departmental member and individual who is in a department which is not a departmental member at least six (6) weeks prior to the annual meeting.
2.200 SPECIAL MEETING
Special meetings for any purpose may be called by the Chair of the Executive Board. The Chair must call a special meeting upon written request of a least twenty percent (20%) of the departmental membership of the Association.
2.201
Notice of Special Meetings, stating time, place and purpose(s) thereof, shall be given to departmental members at least two weeks prior to the meeting.
2.300 QUORUM
The number of members present at any Annual or Special Meeting shall constitute a quorum and be sufficient to transact business by a majority vote. At least fifty percent (50%) of the departmental members must be represented.
SECTION 3: EXECUTIVE BOARD
3.100 PURPOSE
The Executive Board shall act on behalf of the general membership between Annual or Special Meetings.
3.200 ORGANIZATION
The Executive Board shall consist of one representative from each of the departments which are departmental members.
3.201
Each member of the Executive Board shall serve on the Executive Board for a term of one year, which is renewable.
3.300 MEMBERSHIP
Each candidate for the Executive Board shall be a full-time faculty member of the department that faculty member is representing and shall be appointed by the member's department.
3.301
Any unexpired term for any position on the Executive Board may be filled by appointment by the appropriate department.
3.302
An Executive Board member may designate a proxy as a substitute for a specific Executive Board meeting. A proxy will be recognized by the presentation of a letter from the Executive Board member for whom the proxy is substituting. A proxy will have full voting privileges for the Executive Board meeting for which he or she is designated a proxy. In the event that the proxy is substituting for an officer of the Executive Board, the proxy will not have the privileges of office.
3.400 OFFICERS
The Officers of the Executive Board shall be a Chair, Vice Chair, Secretary and Treasurer elected from the membership of the Executive Board by the entire membership of the Association for a term of one year.
3.401 CHAIR
The Chair shall preside over all meetings of the Association and of the Executive Board. He shall appoint all special committees, fill all vacancies in any standing committees, and be a member ex-officio of all committees. He shall present a report at each Annual Meeting on the work of the Association during the preceding year. He shall be the official representative of the Executive Board and of the Association whenever the need arises for the Executive Board or the Association to be represented.
3.402 VICE-CHAIR
The Vice-Chair shall, in the absence of the Chair, exercise all the duties and responsibilities of the Chair. In addition, he shall exercise such other powers and perform such other duties as directed by the Executive Board.
3.403 SECRETARY
The Secretary shall keep the minutes of the meetings of the Association and the Executive Board, and shall perform such other duties and exercise other such powers as shall be prescribed by the Executive Board.
3.404 TREASURER
The Treasurer shall be the custodian of the funds of this Association and shall make all payments in accordance with the decisions of the Association or of the Executive Board upon the order of the Chair or Secretary. The Treasurer shall keep an accurate, itemized account of receipts and expenditures, and present a full report at each Annual Meeting, and a general report at each Executive Board Meeting, when so required.
3.405
Any unexpired term for an executive board officer may be filled by election by the executive board.
3.500 MEETINGS 3.501
Meetings may be called by the Chair, and must be called upon written request of fifty percent (50%) of the members of the Executive Board. Reasonable notice shall be given to each Executive Board Member prior to the meeting.
3.502
A majority of the members of the Executive Board shall constitute a quorum and be sufficient to transact business.
Amendment to 3.502 passed at general meeting April 8, 2000
Replace the quorum requirement of the bylaws(section 3.502) with the following. At least 1/4 of all members of the executive board and a majority of those present at an officially scheduled meeting are needed to approve motions at Executive Board meetings.
3.600 EXECUTIVE COMMITTEE 3.601
An Executive Committee consisting of the Officers of the Executive Board shall be responsible for the Association's business between Executive Board Meetings. All actions taken shall be subsequently approved by the Executive Board.
3.602
In order to transact business, all members of the Executive Committee must be involved in the decision making process. They should make only those decisions necessary between Executive Board Meetings.
3.603
Careful minutes of all meetings and decisions must be kept, and copies transmitted to all members of the Executive Board as soon as possible.
3.604
The Executive Committee shall be accountable before the Executive Board and the Association for all decisions made.
SECTION 4: DISASSOCIATION
4.100
Should any individual member or departmental member of the Pennsylvania Association of Computer and/or Information Science Educators with to disassociate themselves from the Association, they shall do so by submitting written notice of the same to the Executive Board.
SECTION 5: AMENDMENTS
5.000
The Bylaws may be amended by at least a two-thirds (2/3) vote of the delegates present and voting at any Annual Meeting. Notice of such amendments must be given six (6) weeks in advance of that annual meeting.
SECTION 6: MEMBERSHIP DUES
6.100 DEPARTMENT MEMBERSHIP DUES
Dues of $50.00 per annum will be assessed to each department which is a member, payable at the annual meeting.
Amendment to 6.100 passed at general meeting on March 6, 1999
Institutional dues be increased from $50 to $80.
6.200 INDIVIDUAL MEMBERSHIP DUES
Dues of $5.00 per annum will be assessed to each individual member (not associated with a departmental member) payable at the annual meeting.
SECTION 7: MANNER OF CONDUCTING BUSINESS
7.000
Except for those things which are dealt with in these Bylaws and in the Constitution of this Association, all business shall be conducted using Roberts Rules of Order.